{"id":5965,"date":"2021-11-11T11:29:10","date_gmt":"2021-11-11T11:29:10","guid":{"rendered":"https:\/\/www.brightpearl.com\/?p=5965"},"modified":"2021-12-06T10:39:43","modified_gmt":"2021-12-06T10:39:43","slug":"how-to-handle-your-online-stores-difficult-customers","status":"publish","type":"post","link":"https:\/\/www.brightpearl.com\/blog\/how-to-handle-your-online-stores-difficult-customers","title":{"rendered":"How to Handle Your Online Store\u2019s Difficult Customers"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Every business owner knows the value of good <a href=\"https:\/\/www.brightpearl.com\/blog\/10-top-tips-for-providing-world-class-customer-service\">customer service<\/a>. Building a strong rapport with customers is extremely important for creating bonds that<\/span><a href=\"https:\/\/www.brightpearl.com\/blog\/listen-why-building-trust-with-your-customers-is-key-to-long-term-loyalty\"> <span style=\"font-weight: 400;\">increase brand loyalty<\/span><\/a><span style=\"font-weight: 400;\">. Good customer service means that buyers are more likely to be forgiving if there is an issue with their product.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In a recent survey, <\/span><a href=\"https:\/\/blog.hubspot.com\/service\/customer-service-stats\"><span style=\"font-weight: 400;\">78% of respondents<\/span><\/a><span style=\"font-weight: 400;\"> said that they would do business with a company again after a mistake if they provide good customer service. Creating happy customers is pretty much business 101. But sometimes it isn\u2019t quite as easy as that.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What about the times when customers are being difficult, or stubborn? While this may not be the time or place to expect a manager to pass on <\/span><a href=\"https:\/\/www.dialpad.com\/guides\/first-call-resolution\/\"><span style=\"font-weight: 400;\">first call resolution tips<\/span><\/a><span style=\"font-weight: 400;\"> to support staff, some mentoring will prove useful.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In times like these, it\u2019s very tempting to display our true feelings. One of the indicators of a high-performing service agent; however, is whether they put good customer service ahead of their personal feelings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What is the easiest way to keep your cool? Here are some simple steps that you can take to ensure that you\u2019re providing the best customer service.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">The Customer Is Always Right<\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5970\" src=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1.jpg\" alt=\"\" width=\"1999\" height=\"1333\" srcset=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1.jpg 1999w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1-300x200.jpg 300w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1-1024x683.jpg 1024w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1-768x512.jpg 768w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-1-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The saying \u201cthe customer is always right\u201d is a saying that is drilled into the head of every business owner. But putting this phrase into practice is easier said than done. Remember, just because it may not always be true, it doesn\u2019t mean that you shouldn\u2019t act like it is.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">No matter what the customer is saying, never respond in anger. This will simply influence them to leave a bad review online. Too many bad reviews, and you\u2019ll find that your business is failing to<\/span><a href=\"https:\/\/www.brightpearl.com\/blog\/3-post-purchase-best-practices-guaranteed-to-boost-customer-retention\"> <span style=\"font-weight: 400;\">retain customers<\/span><\/a><span style=\"font-weight: 400;\">. Instead of resorting to frustration, try to suggest methods that might help the customer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are they struggling to use a certain feature of your website or app? Try to find a fix for the issue. Has their product arrived damaged or in poor condition? Refund them or offer to send a replacement. Whatever their issue, see what you can do to help them out.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you find the situation is getting a bit much, there\u2019s no shame in stepping away for five to ten minutes. Now, if you\u2019re on a call with the customer this solution simply won\u2019t work. Instead, practice some<\/span><a href=\"https:\/\/www.nhs.uk\/mental-health\/self-help\/guides-tools-and-activities\/breathing-exercises-for-stress\/\"> <span style=\"font-weight: 400;\">breathing exercises<\/span><\/a><span style=\"font-weight: 400;\">. A short break or some deep breaths might help to cool your head and find a way through the situation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If a customer is complaining about something that is entirely out of your power, gently remind them that there is little that you can do to help.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The bottom line is, do everything you can to remain calm and to reassure the customer that their grievances are being heard.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Learn to Grow a Thicker Skin<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Some customers know how to air their grievances helpfully and constructively. Other customers are yet to learn this skill. If you\u2019re dealing with the latter, you should be prepared for a barrage of attacks, which may involve obscenity or a fair amount of shouting. Be prepared for these kinds of situations by growing thicker skin.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This means you shouldn\u2019t shrink away from difficult situations with customers. Learn to brush aside angry comments, and instead, work to find solutions that will help calm the customer. It\u2019s easier said than done but can be an effective way of dealing with difficult customers. It also proves to customers that you\u2019re serious about providing a good service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Obviously, when it comes to personal attacks, there can be no compromise. If a customer resorts to these kinds of insults, there\u2019s only one solution &#8211; hang up. There\u2019s no reason why you should be subjected to attacks that could damage your mental wellbeing.\u00a0\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Take Responsibility<\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5967\" src=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2.jpg\" alt=\"\" width=\"1999\" height=\"1500\" srcset=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2.jpg 1999w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2-300x225.jpg 300w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2-1024x768.jpg 1024w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2-768x576.jpg 768w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-2-1536x1153.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">As tempting as it may be to cross swords with a customer, it\u2019s far better to apologize and take full responsibility for issues. At the end of the day, bickering and refusing to apologize to customers reflects badly on your business and reduces the likelihood that people will shop with you again.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By apologizing and accepting full responsibility for faults, you prove to customers that you are ready and willing to listen to their concerns.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, if it\u2019s obvious that a customer is lying about a fault simply to get free discounts, you should politely send them on their way.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Look for the Solution<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Usually, there is a rational reason to explain a customer\u2019s anger. Perhaps they have received a faulty or damaged product. Maybe they are having an issue with your website or app. Whatever the problem, there will likely be a solution.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re serious about providing good customer service, look to fix these problems before they happen. Are there any customer complaints that you receive regularly? What can be done to ensure they don\u2019t crop up in the future? Similarly, how can you work to provide a better shopping experience for your customers?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By finding common causes for customer complaints, you can work to find a solution. This makes your life easier and improves the quality of your customer service.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Take Complaints Seriously<\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5969\" src=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4.jpg\" alt=\"\" width=\"1328\" height=\"1999\" srcset=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4.jpg 1328w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4-199x300.jpg 199w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4-680x1024.jpg 680w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4-768x1156.jpg 768w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-4-1020x1536.jpg 1020w\" sizes=\"(max-width: 1328px) 100vw, 1328px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">As frustrating as difficult customers can be, try to come from a place of understanding. The best way that you can prove that you take complaints seriously, is by being ready to receive calls wherever you are. Look for<\/span><a href=\"https:\/\/blog.airdroid.com\/post\/top-3-advantages-of-remote-support-software-for-smbs\/\"> <span style=\"font-weight: 400;\">remote support software for small business<\/span><\/a><span style=\"font-weight: 400;\"> so that you and your employees can respond to complaints whilst on the move.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are various techniques that you can deploy to help reassure customers that they are being listened to.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One is to practice active listening. With this technique, you can be fully engaged in conversation with a customer and more clearly understand their needs. This allows you to provide better solutions. Part of active listening is to remain silent when a customer is speaking. This can be surprisingly difficult as our natural instinct is to jump in and offer a resolution.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you do speak, try to give a rundown of what a customer has told you. This helps to illustrate that you have been listening and proves that you are more likely to give reliable advice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to active listening, there are some other basic signals that you can utilize that help show you are listening to customers. If you\u2019re talking to a customer over a video call, think about your body language.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Avoid crossing your arms, as this signals that you are uncomfortable. Instead, assume a relaxed body language that encourages customers to be more open. You should also be aware of the customer\u2019s body language and facial expressions. Try to show<\/span><a href=\"https:\/\/exclusive.multibriefs.com\/content\/4-ways-to-leverage-emotional-intelligence-in-workplace-communications\/business-management-services-risk-management\"> <span style=\"font-weight: 400;\">emotional intelligence<\/span><\/a><span style=\"font-weight: 400;\">. If they seem tense you can adjust your approach to help alleviate stress.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ultimately, the reputation of your business\u2019s customer service will depend on how seriously you are seen to take customer complaints.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Be a People Person<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Are you a people person? If not, it\u2019s probably a good idea to hire someone that is more personable to deal with customer complaints. Customers want someone who gives the impression of being enthusiastic and attentive to their needs. Surveys show that<\/span><a href=\"https:\/\/blog.hubspot.com\/service\/customer-service-stats\"> <span style=\"font-weight: 400;\">63% of consumers<\/span><\/a><span style=\"font-weight: 400;\"> expect businesses to know their unique needs and expectations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure you hire enough people that can properly accommodate the volume of customer complaints. Consider<\/span><a href=\"https:\/\/customerthink.com\/how-to-use-ecommerce-automation-to-scale-your-business\/\"> <span style=\"font-weight: 400;\">ecommerce automation<\/span><\/a><span style=\"font-weight: 400;\">, so that you can focus more of your efforts on customer service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When hiring staff to aid customers, choose people with the right mentality and personality. They should not only know and understand your business but believe in it, too.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember, the attitude of your employee will be seen to reflect the attitude of your business. If your employee is cold and offering little help, then the customer will associate this attitude with your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If necessary, think about separating staff into teams to deal with complaints. Make sure that staff know<\/span><a href=\"https:\/\/www.dialpad.com\/blog\/how-to-transfer-a-call\/\"> <span style=\"font-weight: 400;\">how to transfer a call<\/span><\/a><span style=\"font-weight: 400;\"> when necessary.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By hiring the right people with the best attitude, you can take your customer service to the next level.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Train When Necessary<\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5968\" src=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3.jpg\" alt=\"\" width=\"1999\" height=\"1333\" srcset=\"https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3.jpg 1999w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3-300x200.jpg 300w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3-1024x683.jpg 1024w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3-768x512.jpg 768w, https:\/\/www.brightpearl.com\/wp-content\/uploads\/2021\/11\/Online-Stores-Difficult-Customers-3-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Customer service is a vital skill for<\/span><a href=\"https:\/\/www.brightpearl.com\/ecommerce-management\"> <span style=\"font-weight: 400;\">improving any online store<\/span><\/a><span style=\"font-weight: 400;\">. If your business is to survive against competitors, you and your employees need to provide the best support possible. This means that even if you\u2019ve had a bad day, you need to smile and appear positive when dealing with customer complaints.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To some, this kind of attitude comes more naturally. For others, it\u2019s a skill that needs to be learned. Examine your team of employees, are there some that need to improve the quality of their customer service? If so, some form of workshop or training program could help them to acquire the skills they need.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Research different courses or workshops that are available and identify an option that works for you and your employees.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Avoid Too Much Hardware<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the downsides to customer service is installing hardware such as landline phones, to get in contact with customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your office is a small space and already filled with computers and other forms of hardware, it can lead to a cramped working environment. A<\/span><a href=\"https:\/\/www.dialpad.com\/cloud-phone-system\/\"> <span style=\"font-weight: 400;\">cloud phone service<\/span><\/a><span style=\"font-weight: 400;\"> does away with physical hardware, helping to save space.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">It\u2019s All About the Attitude<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Dealing with difficult customers is never a fun task, nor does it often feel the most rewarding. Luckily there are methods such as<\/span><a href=\"https:\/\/www.automationanywhere.com\/rpa\/CRM-Automation\"> <span style=\"font-weight: 400;\">CRM automation<\/span><\/a><span style=\"font-weight: 400;\"> for minimizing the more repetitive tasks<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But when it comes to more difficult situations, there\u2019s no doubt that businesses that can diffuse tense situations with customers, will be recognized for providing better customer service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the end, it&#8217;s all about attitude. If you\u2019re open to calm dialogue and actively looking for ways to improve your business, you\u2019ll find it easier to adapt to any difficult situations with customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Every business owner knows the value of good customer service. Building a strong rapport with customers is extremely important for creating bonds that increase brand loyalty. Good customer service means that buyers are more likely to be forgiving if there is an issue with their product. In a recent survey, 78% of respondents said that [&hellip;]<\/p>\n","protected":false},"author":20,"featured_media":5966,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[111],"tags":[],"class_list":["post-5965","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ecommerce-best-practices"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.6.1 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Handle Your Online Store\u2019s Difficult Customers - Brightpearl<\/title>\n<meta name=\"description\" content=\"Every business owner knows the value of good customer service. 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